Resilient Food Systems Infrastructure Program

Equipment-Only Grant Reporting Guidelines

Report Guidance

The Resilient Food Systems Equipment (RFSI) Grant (Grant) reports provided to Capital Impact Partners (CIP) are important records of the Grant funding uses, activities, and impacts. 

The reports will be submitted using the Submittable software program that was used for the Grant application and submission of finalist documentation. A link to the reporting form in Submittable will be provided at least 30 days before each report is due. 

Report Content

Each report will have sections for narrative summaries of grant activities; metrics about employees, suppliers, products, sales, and markets; and financial reporting on grant expenditures.

Reporting Deadlines 

Quarterly Reports are due:

• April 30, 2026 for Grant period January 1, 2026 to March 31, 2026.

Quarterly Report Content

Narrative Information will include:

• Grant Use: Description of how Grant funds were used during the reporting time period;
• Impact: Description of the impact the Grant funding had on the business, which may include  new products developed, increased production capacity, new supply chain relationships, changes in revenue, etc.;
• Challenges: Description of any challenges sourcing, installing, or building the Grant-funded project; 
• Modifications: Description of any modification to the purchases and / or activities mentioned in the Grant application;
• Successes and Lessons Learned: Description of the successes, lessons learned, and / or frustrations experienced during the Grant reporting period;

 Metrics will include information on: 

• Employment;
• Supply chain connections made between the Grant recipient and farmers, processors, aggregators, retailers, and / or distributors as a result of the Grant funding;
• Product development, processing, and sales;
• Technology, facilities, and equipment.

Financial Reports will include: 

• Expenditures: A spreadsheet detailing the use of Grant funds. The spreadsheet must include the enterprise name, reporting time period, date of expenditure, expense description, and expense amount.
• Supporting Documentation: Provide supporting documentation for all expenditures paid with Grant funds. The documentation should include scanned copies of payment receipts and may also include executed payroll records, invoices, vouchers, purchase orders, and / or other accounting documents. 
• Revenue: Provide the amount of new revenue generated as a result of grant-funded equipment, infrastructure, technology, etc.

RESILIENT FOOD SYSTEMS INFRASTRUCTURE GRANT 

Equipment-Only Grant - Reporting Requirements

Report Guidance

The Resilient Food Systems Infrastructure (RFSI) Equipment-Only Grant (Grant) reports provided to Capital Impact Partners (CIP) are important records of the Grant funding uses, activities, and impacts. 

The reports will be submitted using the Submittable software program that was used for the Grant application and submission of finalist documentation. After the Initial Report, a link to the reporting forms in Submittable will be provided at least 30 days before each report is due. 

Report Content

Each report will have sections for narrative summaries of grant activities; metrics about employees, suppliers, products, sales, and markets; and financial reporting on grant expenditures.

Reporting Deadlines 

Quarterly Reports are due:

• January 31, 2026 for Grant period December 1, 2025 to December 31, 2025; 
• April 30, 2026 for Grant period January 1, 2026 to March 31, 2026.

Final Report is due:

• July 30, 2026 for Grant period December 1, 2025 to June 30, 2026.The reporting period will be shortened and the Final Report will be due 30 days after all Grant funds have been expended on approved equipment, delivery, and installation. 

Questions

Please contact Alison Powers at apowers@capitalimpact.org with any questions.